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Tired of juggling the same tasks every day? Sending updates, moving files, following up on emails—it all adds up and eats into your time. That’s where smart automation comes in.
Businesses are no longer wasting hours on things that can be done in the background. With the right process automation tools, your daily work can run smoother, faster, and with fewer errors, without needing a large team or any coding.
This blog brings you a handpicked list of the 15 best business process automation tools that are making a real difference. Whether you’re a growing startup or an established company, these tools help you stay focused on what matters—getting results.
Why Are Businesses Turning to BPA Tools?
Automation is no longer just a tech buzzword. It’s a practical shift in how companies work every day. And the numbers back it up.
✅ McKinsey reports that 60% of businesses can automate at least 30% of their work.
✅ Forrester says automation tools can bring a 200% ROI in the first year.
✅ Gartner found that businesses using automation reduce operational costs by 30% over time.
Here’s why more companies are choosing business process automation tools:
- Save hours every week: Routine tasks like data entry, file sharing, or lead routing get done automatically.
- Lower error rates: No more missing emails or wrong figures in reports.
- Faster response times: Support teams using automation see replies go out 2x faster.
- Smarter use of teams: Less time on admin work, more time on growth tasks.
- No tech skills needed: Tools now come with simple dashboards, rules, and ready-made flows.
15 Best Business Process Automation Tools to Try in 2025
The demand for faster and smarter operations is growing. These tools help businesses save time, reduce errors, and handle tasks without manual effort.
Whether you’re a startup or a growing company, the right automation tool can make daily work much easier.
1. Zapier
Zapier is one of the most widely used automation platforms today. It connects over 8,000 apps, including Gmail, Slack, Trello, and Shopify, to move data and trigger actions without any coding.
- Used by: 3.4 million+ businesses worldwide
- Key features: Pre-built workflows (Zaps), multi-step actions, auto-replies, data sync
- Integrations: Google Sheets, Calendly, Dropbox, HubSpot, and more
- Best for: Small businesses, marketers, sales teams, and non-technical users
- Pricing: Free plan available; paid plans start at $19.99/month
2. Make (formerly Integromat)
Make is known for its visual interface that allows you to build complex workflows with drag-and-drop logic. It’s great for tasks that need conditions, filters, and branching logic.
- Used by: Over 500,000 users worldwide
- Key features: Multi-step automation, data mapping, HTTP integration
- Integrations: Shopify, Google Workspace, Airtable, Facebook Ads, and more
- Best for: Developers, power users, and teams with advanced logic needs
- Pricing: Free plan available; paid plans start at $9/month
3. Kissflow
Kissflow helps teams handle approvals, forms, and workflows without needing IT support. It’s used in many industries like HR, finance, and procurement.
- Used by: Over 10,000 businesses ,including Pepsi, Domino’s, and Comcast
- Key features: Drag-and-drop builder, role-based access, built-in analytics
- Integrations: Google Workspace, Dropbox, QuickBooks, and more
- Best for: Mid-sized teams and companies that rely on process consistency
- Pricing: Starts at $15/user/month (14-day free trial available)
4. monday.com
monday.com combines task management with automation features to help teams stay on track. It offers ready-made templates and simple rule builders.
- Used by: Over 180,000 businesses, including Coca-Cola and Canva
- Key features: Task triggers, automatic reminders, time tracking
- Integrations: Slack, Outlook, Excel, and 100+ apps
- Best for: Marketing teams, project managers, client-focused businesses
- Pricing: Free plan available; paid plans start at $10/user/month
5. ClickUp
ClickUp is an all-in-one productivity platform that allows teams to manage tasks and automate actions with custom rules.
- Used by: Over 800,000 teams worldwide
- Key features: Task triggers, recurring actions, custom automation rules
- Integrations: Google Calendar, Zoom, Slack, GitHub, and more
- Best for: Project teams, developers, and agencies
- Pricing: Free plan available; paid plans start at $7/user/month
6. Microsoft Power Automate
Power Automate connects Microsoft and third-party apps to build automated workflows using a wide range of templates and triggers.
🔗 https://powerautomate.microsoft.com
- Used by: Businesses using Microsoft 365 ecosystem
- Key features: Pre-built templates, approval flows, AI builder
- Integrations: Outlook, SharePoint, Teams, Excel, OneDrive, and more/li>
- Best for: Enterprises and teams already using Microsoft tools
- Pricing: Starts at $15/user/month
7. Nintex
Nintex offers low-code tools for automating workflows, forms, and document processes—commonly used in document-heavy industries.
- Used by: 10,000+ companies, including over 50% of the Fortune 500
- Key features: Workflow builder, e-signature, RPA, document automation
- Integrations: SharePoint, Office 365, Salesforce, SAP
- Best for: Enterprises with high document or approval volume
- Pricing: Custom pricing (starts around $625/user/month)
8. Tallyfy
Tallyfy simplifies process tracking by turning tasks and approvals into step-by-step flows that anyone can follow.
- Used by: Businesses across HR, legal, operations, and client onboarding
- Key features: Real-time tracking, conditional rules, automation triggers
- Integrations: Zapier, Slack, Gmail, Google Sheets
- Best for: Teams handling recurring approvals and multi-person processes
- Pricing: Starts at $5/user/month (Essentials Plan)
9. Pipefy
Pipefy allows businesses to organize tasks, forms, and approvals into structured pipelines—perfect for teams looking to stay consistent.
- Used by: 4,000+ companies including IBM, Volvo, and Santander
- Key features: Custom workflows, conditional forms, SLA tracking
- Integrations: Slack, DocuSign, Zendesk, Salesforce
- Best for: Operations, finance, HR, and procurement teams
- Pricing: Free plan available; paid plans start at $18–$26/user/month
- Stat: Businesses using Pipefy see up to 80% reduction in process errors
10. Workato
Workato offers enterprise-grade automation and app integration with strong support for complex use cases.
- Used by: Slack, Atlassian, HubSpot, Box
- Key features: AI-driven automation, multi-app logic, real-time triggers
- Integrations: Over 1,000 apps, including NetSuite, Snowflake, and ServiceNow
- Best for: Enterprises with technical teams or large-scale data flows
- Pricing: Quote-based; starts around ~$20,000/year
11. Process Street
Process Street is a simple platform that uses checklists to manage repeatable processes like employee onboarding and compliance.
- Used by: Airbnb, Spotify, and 3,000+ other teams
- Key features: No-code automation, conditional logic, approval tasks
- Integrations: Zapier, Slack, Salesforce, Google Workspace
- Best for: Recurring processes such as onboarding and SOP tracking
- Pricing: Starts at $100/month for small teams
12. Automate.io (Now part of Notion)
Automate.io was known for its ease of use before it merged with Notion. Many teams still use their core technology for connecting cloud apps.
- Used by: Over 30,000 businesses before the Notion acquisition
- Key features: Easy app linking, delay functions, and conditional actions
- Integrations: Mailchimp, Zoom, Trello, Shopify
- Best for: Startups, small teams, and Notion users
- Pricing: Discontinued as a standalone; core features now in Notion AI workflows
13. Smartsheet
Smartsheet brings spreadsheets and automation together, helping teams manage projects and approvals with built-in triggers.
- Used by: Over 90% of Fortune 100 companies
- Key features: Workflow automation, alerts, reminders, approval flows
- Integrations: Microsoft 365, Google Drive, DocuSign, Jira
- Best for: Teams comfortable with Excel-style interfaces
- Pricing: Starts at $9/user/month (Pro plan)
- Stat: Companies using Smartsheet reduce project delays by up to 35%
14. Trello Automation (Butler)
Butler is Trello’s built-in automation feature that lets users create rules, buttons, and scheduled commands without code.
- Used by: Trello’s 2 M+ active users globally
- Key features: Rule-based triggers, custom card buttons, due date commands
- Integrations: Slack, Google Drive, Jira, GitHub
- Best for: Teams already managing tasks on Trello
- Pricing: Included in Trello plans; Business Class starts at $5/user/month
15. Zoho Creator
Zoho Creator allows businesses to build custom apps and automate workflows with minimal effort, ideal for internal tools.
🔗 https://www.zoho.com/creator
- Used by: 14,000+ organizations globally
- Key features: Drag-and-drop app builder, workflow logic, data dashboards
- Integrations: Zoho Suite, QuickBooks, PayPal, Twilio
- Best for: Businesses that need custom solutions beyond off-the-shelf tools
- Pricing: Starts at $8/user/month
Comparing Popular Business Process Automation Tools
With so many tools available, choosing the right one can feel overwhelming. That’s why we’ve created a quick comparison table to help you see the key differences at a glance.
From pricing and features to best use cases—here’s how the top BPA tools stack up:
| Tool | Free Plan | Starting Price | Best For | Key Highlight |
|---|---|---|---|---|
| Zapier | ✅ | $19.99/month | Non-technical users, small teams | 8,000+ app integrations |
| Make | ✅ | $9/month | Advanced workflows, power users | Visual editor with branching logic |
| Kissflow | ❌ (Trial) | $15/user/month | Approval workflows, HR, and finance | Built-in forms and analytics |
| monday.com | ✅ | $10/user/month | Project-based teams | Task triggers and real-time boards |
| ClickUp | ✅ | $7/user/month | Agencies, product teams | Automate recurring tasks and deadlines |
| Power Automate | ❌ | $15/user/month | Microsoft 365 users | Pre-built flows and AI builder |
| Nintex | ❌ | $625/user/month | Document-heavy teams, enterprises | Workflow + document automation |
| Tallyfy | ❌ (Trial) | $5/user/month | Approval-heavy teams | Real-time task tracking |
| Pipefy | ✅ | $18–$26/user/month | Operations, HR, procurement | Visual pipelines and custom fields |
| Workato | ❌ | ~$20,000/year | Large-scale integrations | AI-based integrations and logic builder |
| Process Street | ❌ | $100/month (team plan) | SOPs, onboarding, compliance | Checklist-style flows with logic |
| Automate.io | ❌ (Merged) | $8/user/month | Small teams using Notion | Easy cloud app connections (legacy) |
| Smartsheet | ❌ (Trial) | $9/user/month | Spreadsheet lovers | Excel-like automation interface |
| Trello (Butler) | ✅ | $5/user/month | Trello users | Board-based rule automation |
| Zoho Creator | ❌ (Trial) | $8/user/month | Custom internal apps | Drag-and-drop app and logic builder |
Please note: All the prices mentioned above show the basic/standard pricing of each tool. For detailed information, visit the official link of each tool, and avoid any confusion.
These tools vary in pricing, depth, and learning curve. Some are best for small teams with simple tasks, while others are built for enterprise-level processes.
Picking the right one depends on what your team needs today and what you plan to grow into tomorrow.
Need Help Automating Your Business Processes?
Picking the right tool is only the beginning. Making it work smoothly across your team and systems takes the right guidance. At Shiv Technolabs, we help businesses set up automation tools that actually solve real problems—not create new ones.
We work closely with teams to:
- Set up easy-to-follow workflows
- Connect tools like CRMs, ERPs, and cloud platforms
- Reduce time spent on repeated tasks
- Build reliable processes that scale with your growth
We also offer ERP & CRM development services, so your automation efforts can tie directly into how you manage data, track leads, and run operations. From simple approval flows to advanced multi-step automation—we help businesses like yours stay in control.
📩 Want to automate the right way?
Reach out today to get custom automation and ERP/CRM solutions that support your business goals.
Conclusion
Business process automation is no longer optional—it’s becoming a standard way to work smarter.
Whether you’re handling approvals, managing projects, or syncing data across tools, the right platform can save hours each week and reduce errors that slow you down.
The tools listed above offer different features for different needs. Some are better for small teams starting, while others work well for complex business setups.
The key is to choose what fits your current workflow and future goals.
If you’re ready to simplify your daily operations, now is the right time to take the next step with automation.
